South Texas Flying Club By-Laws
SOUTH TEXAS FLYING CLUB, hereinafter referred to as the "Club", "STFC" or by name, is a TEXAS Incorporation Non-Profit Social Club. STFC is an Equity-based Club organized for the purpose of providing a safe and enjoyable environment, promoting social fellowship and camaraderie of the Club's members through the ownership of private aircraft for the Members personal, and recreational flying. Our Mission Statement is "Fun and Affordable Flying". STFC provides well-maintained aircraft for Members' use at a reasonable cost.
- Membership in the Club is a voluntary privilege. The initial number of Members in the Club is limited to 42 total Members and may be amended as future aircraft are acquired. Membership in the Club is provisional and may be terminated by the Board of Officers, President and / or Vice President at any time with or without cause with the exception of the Office of the Founding President and Vice President. Any member whose membership in the Club is terminated shall have no recourse against the Club, any Member, or any Officer of the Club for any reason.
- All Membership applicants shall provide a completed Membership application to the Board of Officers for consideration as a Club Member and shall also provide such other documents as requested consistent with the individual's airmen certificate, as well as pay in full the appropriate Membership deposit, first month dues and application fee. An applicant shall be granted Membership only upon the consent of the President and / or Vice President and at least 3 Members of the Board of Officers, except in the case of a previous Member who is re-applying, in which case approval is required by majority vote by the Board Members present at the next meeting of the Board of Officers, pending the approval of the President and Vice President.
- All deposits paid by applicants who are not approved for Membership shall be returned within 30 days.
- The Club will not disclose Members' personal information to outside parties except as required by law, in the due course of business (such as for insurance purposes), or as necessary in the interest of safety. Members are not to disclose the Club roster to outside parties or use the roster for any commercial purpose, with the exception of occasional training related announcements, without prior permission of the Board.
- Regular: Regular Membership is open to all individuals of good moral character who are responsible and financially able to meet the obligations of the Club, and who profess an interest in aviation. Regular Members in good standing are eligible to hold office and to vote on all issues brought before the Membership of the Club. Regular Members are entitled to fly aircraft as set forth in Article XIII - Operational Rules and may be amended in Appendix A, consistent with their hours, airmen certificate, medical certificate or BasicMed documentation and in good standing with the Club. The Regular Membership deposit is currently $5,000. Regular Members will pay the current rate of monthly dues. Upon leaving the Club, Members in good standing may sell their Regular Membership for $5000 or whatever the current market will bear. The Board retains the right to approve new Regular or Associate Members, and Board approval is required before such said sale and requires the express consent and approval of the President and Vice President. PLEASE NOTE: An Alternate Method of Regular STFC Membership is available. Please see details in Article IV Initial Fee and Monthly Dues, Item 4. Only Regular Members will receive a Birthday Credit of up to 1-hour Hobbs time free within 30-days of their birth date, providing said Regular Member has a minimum of 5-hours Hobbs of billable time within the same billing period.
- Associate: Associate Membership is open to all Regular Member's spouses who are at a minimum Private Pilot and wish to fly Club aircraft as PIC. Associate Members shall be sponsored by a Regular Member who shall be responsible for the flying time and payment of all dues of the Associate Member. Spousal Associate Members will pay one-half (1/2) of the current deposit of $5000. Associate Members will pay one-half (1/2) of the current rate of monthly dues. Associate Members are not eligible to vote on any matter brought before the Club. Upon leaving the Club, Associate Members in good standing may sell their Associate membership for $2500 to another potential Associate Member, or whatever the current market will bear. The Board retains the right to approve new Associate Members, and Board approval is required before such said sale and requires the express consent and approval of the President and Vice President.
- Inactive: An existing Member who wishes to retain Membership in the Club but is not able or does not desire to fly may retain Membership as an Inactive Member by request to the General Manager or the President and / or Vice President. Inactive Membership is intended for Members who have become, or anticipate becoming, physically, mentally, legally, financially or geographically unable to fly with the Club and anticipate being so for at least 6 months. Inactive Members are not eligible to vote on any matter brought before the Club. Inactive Membership is not available to Members who simply do not like to fly in a particular season, such as winter or summer, as the Club's fixed expenses covered by Member's dues know no season. Inactive Members who wish to become active Members will be placed at the top of any waiting list. Inactive Members who wish to immediately return to active status may do so by payment of all retroactive dues for the period of their inactivity. In any case, before being reinstated as an active Member, the Inactive Member requires a checkride with a current CFI within the Club, as well as proof of current Medical or BasicMed documentation and current Aircraft Renter Insurance for any non-equity Club aircraft.
- Inactive Military: Members that are unable to participate in Club benefits due to active U.S. military deployment may apply to become Inactive Military. If approved by the President or Vice President, such Members need not pay dues and any time-limited discount shall be extended for the duration of their obligation as approved. Appropriate U.S. Military I.D. and paperwork must be presented to the President or Vice President if requested and will become part of said Member's permanent file at Club's Corporate Headquarters. Inactive Military Club Members are not eligible to vote on any matter brought before the Club.
- Honorary: Honorary Members may only be appointed by the President and / or Vice President. Honorary Members are not eligible to vote in any manner brought before the Club. Honorary Members do not have a monthly membership due. Honorary Members are eligible to rent Club aircraft just as a Regular or Associate Member, however, at a 10% premium of current rate(s). Honorary membership is a lifetime membership providing Member is in good standing with the Club.
- Honorary CFI: Honorary CFI Members may only be appointed by the President and / or Vice President. Honorary CFI Members must complete a checkride for any aircraft in which they will instruct by an existing Club CFI before being allowed to instruct in that specific aircraft and receive an endorsement in their logbook. Honorary CFI Members are not eligible to vote in any matter brought before the Club. Honorary CFI Members do not have a monthly Membership due. Honorary CFI Members are not eligible to rent any Club aircraft (aka pleasure use privilege) unless written permission is granted by the Club President and / or Vice President in advance of said flight, and will be billed at a 10% premium or current rate(s). Honorary CFI Members may only use Club aircraft to instruct Regular or Associate Club Members and must initiate flight instruction from Atlantic Aviation FBO at KCRP. Scheduling will be secured by Associate or Regular Club Club Member to include Honorary CFI on said flight. Honorary CFI Members may charge Members they instruct a reasonable hourly rate that is approved by the Board. Honorary CFI Membership is limited to two (2) years, provided Member is in good standing with the Club and are current with all FAA regulations including medical and insurance requirements. An Honorary CFI Membership may be renewed or terminated at any time by President and / or Vice President with or without cause. Honorary CFI Members may apply for Regular Membership at any time providing Honorary CFI Member is in good standing with the Club.
The Board shall have the power to adjust the dues and/or rates for certain Members for promotional purposes. This action must be designed, intended, and expected to benefit The Club as a whole. This action requires a unanimous vote of The Board including the President and Vice President to approve, and any such approved adjustment may be cancelled by a majority vote of The Board or the President and Vice President.
Good Standing: Member in Good Standing means that the Member is current in the payment of the monthly dues and flying time including no outstanding penalties or fees, and Member has met satisfactorily all other requirements for Membership.
Any Member may voluntarily surrender Membership in the Club at any time. Upon leaving the Club, Members in good standing may sell their membership for the amount the Member originally paid (i.e. $5000, $2500, etc.) or whatever the current market will bear, or donate their Membership to Club. The Board retains the right to approve any new Regular or Associate Members, and Board approval is required before such said sale and requires the express consent and approval of the President and Vice President.
In the event of involuntary removal of any STFC Member, the Club will assume responsibility for selling the Member's share. The Member will receive all proceeds from the sale less 20 percent and any outstanding debts owed to the Club. Club Management will make reasonable efforts to sell the Members share for fair market value, however, the sale requires the express consent and approval of the President and Vice President. An involuntary removal of any STFC Member, with or without cause, is under the sole discretion of the STFC President or Vice President.
The Club will refund a Membership deposit of the amount the Member originally paid, less 20 percent and any outstanding debts to the Club, to the estate of a deceased Member, providing the Member was in good standing with the Club after the sale of such Membership.
Membership Ownership Interest: Membership in the Club denotes a non-exclusive ownership interest in the Club aircraft. Members are not entitled to the distribution of any operating surplus or net savings in the Club. All surplus remaining after all operating costs and other expenses are paid shall be retained by the Club to accomplish its purpose.
Voluntary or Involuntary Termination of the Club: Upon the termination of the Club's affairs, liquidation of Club assets, and payment of Club liabilities, all existing Regular Members and existing Associate Members in good standing and with no debt to the Club shall be entitled to the return of their original Membership deposit, less dues paid and less application fee paid, providing said Member is in good standing with the Club. The balance donated to EAA Aviation Foundation, a IRC 501(c)(3) organization, or as the Board of Officers shall decide, pending the approval of the Club President and / or Vice President. If there are insufficient funds to accomplish all of the above, they will be executed in the order shown.
Club Obligations: Members may not cause the Club to incur any obligation, for maintenance or other services, nor aircraft or equipment, without prior approval of the President and Vice President.
Social Events: All Members in good standing, regardless of classification, may attend all Club social events.
- All Regular Members are required to pay the appropriate Membership fee (Regular or Associate) upon application to join the Club along with the first month's dues. Monthly dues are intended to cover fixed costs of the club whereas the flight time rates are intended to cover operational costs including short and long term maintenance. Monthly dues, aircraft hourly rates and fuel reimbursement limits may be changed to reflect operational costs and financial needs of the Club on an as needed basis by the President and / or Vice President. Current rates will be depicted in Appendix A.
- Monthly dues are assessed in advance at the beginning of every month and are included with a statement of the previous months flying time. Any Member whose unpaid balance is carried forward to the next month's billing cycle is classified as past due. The flying privileges will be suspended for any Member who is past due until the current balance is paid in full, including interest penalties and late charges.
- In the event of unusual or extreme circumstances, the Board of Officers or President and Vice President is authorized to levy special assessments on the Membership for the purpose of meeting such situations. This action requires a unanimous vote of the Board of Officers and the express consent and approval of the President and Vice President.
- Alternate Method of Regular STFC Membership. As an addendum to the South Texas Flying Club By-Laws, and in keeping with all other provisions stated therein, all new Members of the South Texas Flying Club (“STFC”) who apply and are accepted for STFC Membership after September 8, 2018, shall have the following option of an initial Membership fee payment and subsequent installments as an alternate method of acquiring Regular Membership in the STFC. Specifically, and without waiving any provisions of the South Texas Flying Club By-Laws, said By-Laws shall now incorporate a Membership fee alternative within PART A, Article IV, “Initial Fee and Monthly Dues,” as follows:
- As stated in the South Texas Flying Club By-Laws, new Members may be admitted by the STFC only after application and approval by the Officers of the STFC. See Part A, Article II - Membership.
- Upon application acceptance, the new Member shall make a $2500.00 down payment toward the STFC Regular Membership fee of $5000.00.
- Upon election of the alternative Membership fee payment option and down payment thereby to STFC, the $2500.00 down payment is immediately deemed non-refundable by the new Member payor without recourse against payee South Texas Flying Club or any of its existing Members, and regardless of any Membership termination or notice thereof at any time by either party.
- The remaining balance of $2500.00 shall be divided into 12-monthly installments, interest free (0% interest), in the amount of eleven (11) payments at $208.33 with a final (12th month) payment of $208.37.
- All installments shall be due and payable as stated on monthly invoices from STFC.
- Pursuant to the South Texas Flying Club By-Laws, Part A, Article IV and Part A, Article VIII, at any time during the installment payment period, late payments shall incur the same penalty as stated therein.
- If the full balance is not paid in full within 12-months, including accrued penalties, if any, the Membership will be terminated.
- Flight privileges are immediately suspended if any past due amount is not fully paid within the period permitted under the By-Laws.
- Members under this Alternate Method of Regular Membership are not eligible to vote on any matter brought before the STFC until the full $5000.00 membership fee balance is paid in full.
- Members under this Alternate Method of Regular Membership may not run or hold office within STFC until the full $5000.00 membership fee balance is paid in full.
- Associate Membership is not available for this Alternate Membership plan, nor is an Associate Membership available to a spouse or family member until the full $5000.00 is paid, so long the spouse or family member meets the Associate Membership requirements as described in Part A, Article III, Item 2.
- Membership Meetings
- Organizational: The Club Organizational meeting shall be held within 90 days of the end of the fiscal year. This is the Club's annual meeting. A quorum at any membership meeting shall be the Members present. Notice of any Organizational meeting shall be sent to the Member's last known physical address and/or email address and shall normally be sent along with the monthly statement. The STFC Newsletter may also be used to give notice to Members, online and / or in print. The STFC Newsletter will also be available at SouthTexasFlyingClub.org . Notice is effective upon mailing to the Member or when posted to the Newsletter section of Club's website. Members are responsible for keeping the Club advised of any changes in their physical home address and email address and phone number(s). Post Office Box addresses are unacceptable.
- Special: If an emergency arises such that a decision must be made before the annual meeting, the President and any two other Officers, or the Vice President and any two other Officers, may call a special meeting upon 10 days notice to the Membership. Any action taken at a special meeting shall be binding on the Membership per the express consent and approval of the President and Vice President.
- General: Any such General Meeting will be communicated in the STFC monthly newsletter, or email from the STFC email address. General meetings shall be called for social events, safety meetings, instructional classes, etc. and must be approved beforehand by the President and Vice President.
- Attendance: Member attendance at STFC Meetings is voluntary. However, Members in good standing are encouraged to attend all of the Meetings and take an active role in the Club. All Members, whether attending or not are bound by the decisions made at the Club Membership meetings.
- Meetings of the Board of Officers
- Board of Officers. The Board of Officers shall meet to review club operations, finances, and to address any Member concerns or grievances at least every 120 days. The presence of four Officers is required to constitute a quorum and conduct Club business. An Officer who participates via teleconference shall be deemed "present" by a majority vote of the Officers present in person. Organizational, special, and general meetings qualify as meetings of the Board of Officers as long as a the Officer quorum requirement is met and the President and / or Vice President are present. "Approval by the Board of Officers" is defined as approval of the majority number of the Officers present at any meeting of the Board of Officers and requires the approval of the President and Vice President. The Founding President and Vice President have the final say as to any decisions related to South Texas Flying Club.
- The general Membership is encouraged to attend Meetings of the Board of Officers. The President or Vice President reserves the right to remove any Member from such meeting if the Member creates such a disturbance as to prevent the due process of the Meeting. The Meetings of the Board of Officers are closed to the general public.
- With the exception of the Founding President and Vice President, the election of Officers shall be held at the Organizational meeting each year. All nominations will be closed prior to the call to vote. All Regular Members and Officers shall have one vote. Associate Members are not eligible to vote on any matter brought before the Club. The Founding President and Vice President shall preside until their voluntary resignation and may not be removed by any means. In the event of voluntary resignation, this exception will be lifted for that / those particular office(s).
- At the Organizational meeting, the Membership may submit nominations for the positions to be filled. In the event there are insufficient nominations for the open positions, the President or Vice President may appoint a nominating committee of three Members to present a slate to the Membership.
- All uncontested offices may be confirmed by acclamation by a majority of the Regular Members present entitled to vote. Contested offices will be decided upon by written ballot appropriate for the offices to be elected.
- Absentee ballots will not be used. Any Member entitled to vote and unable to physically attend the election meeting will forfeit their vote.
- The Club Officers shall consist of a President, Vice President, Secretary, Treasurer, Safety Officer, and Maintenance Officer, who shall comprise the Board of Officers. The Officers are elected to represent the interests of the overall Club Membership. The term of office for the Officers begins immediately upon election and runs until the next election. The duties of each office are as follows:
- President: The President shall preside at all meetings and be responsible for the conduct of all Club activities. The President is the Chief Executive Officer of the Club. The President shall also have signature authority on all Club accounts and shall assume the function of the Treasurer in the event that the Treasurer is absent or incapacitated.
- Vice President: The Vice President shall assume the duties of the President in the absence, incapacity or resignation of the President. Upon request of the President, the Vice President shall assist the President in the scope of the Presidency as much as possible. The Vice President will also fill any vacancy of Officer Seat not filled including position of General Manager and shall have the same number of votes as positions held. The Vice President is also the sole IT Administrator of the Club's website and Flight Scheduler. The current Founding Vice President is also the Club's permanent Treasurer until further notice.
- Secretary: The Secretary shall take the minutes of all meetings and insure that all Officers receive a timely copy of the minutes. The Secretary is charged with the additional function of Club Historian, as well as any other duties assigned by the President or Vice President within reason.
- Treasurer: The Treasurer is responsible for all financial matters of the Club. The Treasurer shall maintain such accounts as are appropriate for the Club. All disbursements shall be through a Club checking account whenever possible. The Treasurer shall also prepare and submit a balance sheet and income/expense statement for the fiscal year and budget for the coming fiscal year for the review by the Membership at the Organizational meeting. The Treasurer shall also be responsible for the preparation of a financial forecast in accordance with sound financial practices. The Treasurer shall also report to the Club's CPA as needed or requested.
- Safety Officer: The Safety Officer is responsible for recommending safe operating and flying procedures for the Club, as well as overseeing their implementation as appropriate. The Safety Officer shall be responsible for dissemination of appropriate training and flying information to the Members.
- Maintenance Officer: The Maintenance shall be responsible for informing the President and Vice President of what is required to maintain the Club's aircraft in proper operating airworthy condition, and for compliance with all Federal Aviation Regulations and Airworthiness Directives. All maintenance documents, including all aircraft, engine, avionics and propeller logbooks, including the execution of all documents required for the completion of major repairs and overhauls are updated and maintained by the Vice President. All aircraft logbooks will be secured and kept at the Club's Corporate Office at all times. No exceptions to this policy shall be made.
- General Manager: A General Manager shall be designated by the President and / or Vice President to manage the day to day administrative and routine managerial functions of the Club. The General Manager shall be responsible to and accountable to the President and / or Vice President. Until further notice, this position shall be held by the Founding Vice President.
- Newsletter Editor: The Newsletter Editor is responsible for publication of the monthly Newsletter, whether in printed form, online, or both. If the Newsletter Editor is designated from the Membership, such individual shall not be considered an Officer solely by reason of such position.
- In the event that any elected Officer resigns, is incapacitated or is otherwise unwilling or unable to continue their duties:
- The position may be left vacant with its duties re-assigned by the President or Vice President.
- The interim Board Member may be affirmed for the remaining duration of the original term by vote of the general Membership at a meeting held for such purpose with at least 30 days notice from the President or Vice President. The quorum for such vote shall be the Members present that are eligible to vote.
- In the event that a quorum of the Membership does not vote at such a meeting, the position shall be filled on an interim basis again as described above.
- All said actions and decisions are pending to the approval of the Founding President and / or Vice President.
- The Founding President and Vice President have the final say as to any decisions related to South Texas Flying Club.
- Monthly statements to Members: A statement shall be mailed by the 5th day of each month to all members who have incurred charges payable to the Club as of the time of preparation of the statement.
- Dues, flying time, other charges, and any previous balance carried forward are required to be received by the Club by the 21st of each month. A late payment penalty of $50.00 and 1.5% interest will be assessed monthly on outstanding invoice balances. The flying privileges will be immediately suspended for any Member who is past due until the current balance is paid in full including penalties. Failure to pay may result in termination of Club Membership. This decision is expressly reserved for the President and Vice President.
- Online payments will have an additional 3% convenience fee added to the amount due.
- Handling of accounts receivable: An electronic journal shall be kept of all payments by Members, fuel and oil credits and other credits, indicating the bank deposit in which any payment was included. The sum of all Member payments and other income included in a particular deposit shall be reconciled as equaling the amount of the bank deposit. All payments submitted by Members shall be deposited within 10 days of receipt.
- Cash asset accounts and loans: No cash asset account shall be opened or closed and no loan shall be applied for without the approval of the President and Vice President.
- Financial statements: The financial statements prepared by the Vice President / Treasurer will adhere to and reflect continuous use of generally accepted accounting principles and will include an audit trail to all source documents. The chart of accounts shall include as a minimum the following:
- Flight time charges
- New member share income
- Aircraft sales
- Fixed Expense:
- Aircraft insurance
- Tie-downs and hangar rental
- Periodic licenses and registration fees
- Property insurance
- Airport use charges
- Aircraft reservation system
- Non-aircraft loan payments or expense
- Advertising & promotional expenses
- Office expense
- STFC Website expense
- STFC Newsletter / Adobe Subscription
- Postage and Post Office Box expense
- CPA / Bookkeeping Expenses
- Aircraft operating expense:
- Fuel credits (with explanation due to "wet rates")
- Parts (for club-performed maintenance)
- Maintenance (non-club performed maintenance)
- Annual inspections
- Engine rebuilds / replacement
- Miscellaneous expense
- Membership deposits refunded to applicants who are not approved for Membership
- Aircraft purchases and loan payments
- Club social activities
- Expenditures: With the exception of expenditures to which the Club is legally obligated, and parts purchases or maintenance services approved, no purchase may be made, no asset disposed of and no service contracted for an amount exceeding $300 without the approval of the President and Vice President.
- Monthly dues shall be computed on a not-for-profit basis so as to cover anticipated fixed expenses, future aircraft purchases and upgrades, a base amount to cover annual inspections, and reserves. However, a portion of individual aircraft insurance and/or aircraft loan payments or allocable purchase charges or anticipated upgrade expenses may be covered instead by:
- Flight time charges for a particular aircraft so as to cover that portion of the expense that is excessive compared to the average Club aircraft; or
- An additional monthly dues charge for members authorized to fly the aircraft in question.
- Flight time hourly rates shall be "wet rates" (fuel and oil included with purchases reimbursable with limits) and shall be set on a not-for-profit basis based on anticipated expenses and flight time including the following:
- Anticipated flight time.
- Fuel cost based on typical hourly consumption rates and the standard fuel reimbursement rate stated in Appendix A. The standard fuel reimbursement rate shall be set by the Board of Officers pending the approval of the President and / or Vice President. The standard fuel reimbursement rate is the rate at which Members are reimbursed for their fuel purchases. See Appendix A.
- Anticipated routine maintenance expense and adjustments for past maintenance costs.
- Escrow for engine, propeller, and other Time-between-overhaul based expenses.
- Anticipated annual inspection cost in excess of the base amount covered under the monthly dues calculation.
- Insurance in excess of the base amount covered under the monthly dues calculation.
- Aircraft purchase-related or upgrade-related expenses in excess of the base amount covered under the monthly dues calculation.
- The formulas for monthly dues and aircraft flight time hourly rates, assumptions of all variable factors and estimated costs, and the resultant calculated dues and rates are to be developed, documented, and approved by the Board of Officers at least once during the fiscal year and require the final approval of the President and Vice President.
The Office of the President and Vice President as well as all duly elected Officers are also the Trustees of the Club during their term of office.
- The Club shall have the following Standing Committees, who in each case shall be governed by the President and Vice President and shall report to the same:
- Accident Investigation Committee: The Accident Investigation Committee shall be co-chaired by the Club Maintenance Officer and Club Safety Officer and shall consist of those individuals and up to three other non-Officer Members appointed by the President and / or Vice President. The Accident Investigation Committee shall be responsible for investigation of all Club accidents or incidents. The Accident Investigation Committee is empowered to fix liability if the Board determines that such liability is warranted under the circumstances of the Accident or Incident. Any Member who is assessed liability by the Accident Investigation Committee is entitled to a hearing of the circumstances before the Membership at a Special Meeting called for such a purpose or at the Annual Meeting.
- Safety Committee: This committee is chaired by the Safety Officer and shall consist of all Certificated Flight Instructors authorized to give instruction in Club Aircraft. The Safety Committee is responsible for the review and implementation of safe flying practices and training. Operation of any Club aircraft in violation of applicable Federal Aviation Regulations or in an unsafe manner will not be tolerated.
- The Club Officers are authorized to appoint as many Ad Hoc committees of Regular Members as are necessary to fulfill the Club purposes, e.g., for the Club social activities.
- Insurance: The Club shall maintain insurance on all Club aircraft against damage to the hull from ground and flight damage, and liability insurance to protect the Club and its Members against liability, actions, suits for damages, or judgments of third persons. The Board of Officers shall determine the adequacy of all insurance coverage. The Club assumes no responsibility to a Member for the results of any act or omission while operating Club aircraft except for the protection afforded by such policy or policies of insurance carried by the Club.
- In the event the Club secures any number of non-equity aircraft, Club Members who elect to fly those aircraft shall secure and maintain Aircraft Rental Insurance and present such documentation to the President and Vice President. Copies of said documentation shall be kept and made part of the permanent file of said Member at the Club's Corporate Office. Club Members renting Club aircraft are responsible to cover the deductible amount in the event of any claims.
- Aircraft that are equity owned within the Club, Aircraft Rental Insurance is not required. Club Members renting Club aircraft are responsible to cover the deductible amount in the event of any claims.
- Damage to Aircraft: Damage to any aircraft shall be promptly reported to the President or Vice President, who will then notify the Club General Manager, the Club Maintenance Officer or any other Club Officer. Members are directly responsible for the safe operation of any Club aircraft under their control. All Club aircraft are to be operated in accordance with the applicable Federal Aviation Regulations, the operating limitations of the aircraft as set forth by the manufacturer and Club Operational Rules. In the event of damage to a Club aircraft, its engine or equipment, which damage is proximately caused by an act or omission of a Club member, such Member shall be liable for the damage sustained and may be assessed the uninsured, non-reimbursable cost of repair or replacement. Currently, the club's deductible is set a $1000.00. This may change in the future so it is important to understand that the Member will be expected to pay whatever the deductible is at the time of any damage.
- Gross Negligence or Willful Damage: If any member is found by the Accident Investigation Committee to have caused loss, damage, destruction, or injury to the Club or its aircraft, engines, or equipment through gross negligence or willful violation of any regulation or rule of the Federal Government, any state or the Club or while under the influence of drugs, alcohol or other substances, the Member or the Member's estate will be held liable for all such loss, damage, or destruction.
The Club Operational Rules are attached as Part B, incorporated by reference, and have the effect of the Club By-Laws.
Any amendment or modification to these By-Laws shall require the final approval of the President and Vice President.
- Aircraft provided by the Club are for the exclusive use of its Members and their passengers. Members are required to conduct themselves in a manner that is a credit to the Club.
- Only Club Members with a minimum of a Private Pilot Certificate, FAA designated examiners and those Certified Flight Instructors (CFIs) approved by the President and / or Vice President, are authorized to pilot Club aircraft.
- A Member may use Club aircraft for personal transportation, for training of the Member, or the Member's pleasure. Club aircraft may not be used for commercial operation as defined by Federal Aviation Regulations. The Club objective is to maintain an average ratio of 14 Members per aircraft. A Member who utilizes Club aircraft to the extent that they are impeding other Member's ability to utilize the aircraft may have a maximum flight time limit imposed at the discretion of the President, Vice President, or General Manager.
- Certified Flight Instructors approved by the Club are the only individuals who are authorized to give flight instruction in Club aircraft. CFIs are independent contractors and are not necessarily provided by the Club.
- Members may pilot only the Club aircraft for which they have received instruction from an Instructor approved by the Club. Additionally, Members must satisfactorily complete a check ride with an approved CFI in an aircraft of the same make and model as the aircraft to be flown. Keys and 3-ring binder to the various Club aircraft are to be obtained from the front desk at Atlantic Aviation FBO KCRP. Laminated Member sheet is to remain at the front desk of Atlantic Aviation FBO with their CSR. Keys and 3-ring binder MUST be returned at the end of scheduled flight to the front desk at Atlantic Aviation FBO KCRP. Under no circumstance are the keys and 3-ring binder be out of the possession of the scheduled pilot or taken off the premise without the prior approval of the President and / or Vice President.
- Club aircraft may be flown solo only by individuals who have a current medical certificate or current BasicMed documentation and who have completed a flight review as set forth in FAR 61.56, or by student pilots that have CFI authorization with logbook endorsement for solo operation. In addition, Club rules are designed with more stringency for the purpose of promoting proficiency over currency. Safety is no accident. Members are reminded that insurance coverage is not available if Club aircraft are flown without an up to date flight review (BFR) and medical or BasicMed documentation and liability will become their own. Above documentation must be submitted to the Vice President before any flights. This is primarily for insurance purposes, and such documentation are placed in the Member's permanent file at the office of the Corporation.
- Day Currency: Minimum of three (3) touch-and-goes AND three (3) full stop landings every 90 days for daytime flight. A flight check by a STFC approved CFI with logbook endorsement is mandated by the Club after this time frame.
- Night Currency: Minimum of three (3) full stop landings every 90 days for nighttime flight. A flight check by a STFC approved CFI with logbook endorsement is mandated by the Club after this time frame.
- Please refer to Part B Requirements to act as PIC in any STFC Aircraft for other requirements mandated by STFC.
- No Member may schedule a Club aircraft more than 36 consecutive hours. Regular and Associate Members cannot extend this time frame for the other and Associate Members may schedule for a maximum of 12 consecutive hours. An exception is made to each Regular Member for one weekend schedule (48 Hour Maximum) twice per year, with a minimum of one (1) calendar month separating each weekend reservation. Forty-eight (48) Hour reservations are prohibited Monday through Thursday. These restrictions may be relaxed to some degree as Club secures additional aircraft.
- Smoking is not permitted in or around Club aircraft.
- Members are encouraged in obtaining an Aircraft Flight Manual/Pilot Operating Handbook for each Club aircraft flown. Flight Manuals and POH's may be ordered online at various vendors. Members may also view the POH and most current Weight & Balance data for each aircraft within the Private STFC Forum.
- Members are not allowed to represent the Club in any auction, charity event, promotion, give-a-way, or like mannered events / effects without the prior and express written consent and approval of the President and Vice President.
- No Member may fly a Club aircraft without scheduling time for the flight.
- Aircraft may be scheduled at Flight Circle. Login information will be provided for each Member by the Vice President.
- Reserve only the time in which you will be using the aircraft.
- Reservation times are valid for 30 minutes after the time of initial reservation. After the 30 minute period, the reservation lapses and the reservation is forfeited and a minimum charge will be assessed.
- If the aircraft cannot be returned at the time scheduled, update the schedule. Notify any other Member(s) affected.
- If a Member is unable to keep a reservation or arrives back early from a flight, the schedule should be updated so as to allow the aircraft to be used by other Members.
- Reservations of 24 to 36 Hours requires a 7-day advance approval by Board majority including the President and Vice President and will result in a minimum charge of 5.5 Hobbs Time. Scheduling beyond 36 hours will result in additional prorated charges.
- As STFC continues to grow, these By-Laws may be adjusted to the benefit of all pilots wishing to schedule Club aircraft. Abuse of reservation privileges will result in possible fees as well as disciplinary actions. If in doubt, please ask.
- All flight time will be reported from the Hobbs meter in each aircraft based on each 1/10th of an hour that the aircraft is operated with the engine running. If at least half of the next 1/10th digit is displayed, that number is to be used as the ending time, in other words, round up. Discrepancies should be noted in the flight log kept in each aircraft. If the Hobbs meter is inoperative, tachometer time may be used to report time of total operation. The use of tachometer time to report time of operation may be adjusted for billing purposes based on historic ratios between Hobbs and tachometer.
- PRINT your name neatly and fill out the flight log form completely. Members who fail to document their flying time or do so in an illegible manner will be assessed a $10 administrative fee.
- The Club rents its aircraft "wet", however, there are restrictions. Fuel purchased requires a receipt and must be presented to the Club's Treasurer / Club's Vice President within five business days of the scheduled flight to receive fuel credit. The rate and restrictions for fuel reimbursement will be depicted in Appendix A at the end of this section. The receipts should be obtained for purchase of other products, such as oil. Credit will be issued for the dollar amount of such purchases upon approval.
- It is strongly suggested that at least two quarts of appropriate oil are carried in the luggage compartment of Club aircraft before departing the Club's home airport. This should eliminate the need for purchasing oil even during extended cross-country flights and ensure the correct oil is added if needed.
- All maintenance squawks should be reported in the log kept in the aircraft, followed by notification of the Maintenance Officer or General Manager. If the aircraft is unfit for flight contact the Maintenance Officer, General Manager, or Vice President immediately, and alert any members who has the aircraft reserved within the next 24 hours. This information is also required to be posted in the Squawk Forum within the Private "Member Login" area of the Club's website SouthTexasFlyingClub.org immediately to alert other pilots within the Club. DO NOT post squawks within the Club's Facebook Group page, or within any other social media presence.
- Check and follow the procedures for shutdown and securing the Club's aircraft at the completion of all flights.
- Any maintenance services purchased must have approval of the Club Maintenance Officer or the Club General Manager prior to having the service performed. Any maintenance performed outside of these guidelines could become the financial responsibility of the Member who authorized the work.
- In the event of a breakdown other than the Club's home airport, Members are authorized to spend up to $300.00 to correct the problem(s). Repairs estimated to exceed this amount must be authorized by a representative of the Club's Board Of Directors, including the President or Vice President.
Only FAA Certificated Flight Instructors (CFIs) approved by the President and / or the Vice President are allowed to provide instruction in Club aircraft. The Safety Officer may evaluate Club instructors.
- The list of approved Club CFIs are published on the Club's website within the Private STFC Forum, and is also available from the Club General Manager / President / Vice President.
- Club CFIs are prohibited from providing instruction in Club aircraft unless both the CFI and pilot or student pilot are classified as STFC Members in good standing.
- All Club CFIs must be Members in good standing of the Club of the following classifications; Regular, CFI Honorary, or Honorary.
All active Members will provide a copy (ideally email a scan) of their medical certificate or BasicMed applicable paperwork, flight review and / or Wings program endorsement to the Club General Manager or Safety Officer upon renewal or completion. Failure to provide this information will result in the loss of flying privileges.
International flights in Club aircraft are not allowed.
Ground Instruction and Evaluation
The Member pilot shall demonstrate sufficient aeronautical knowledge of the following areas, appropriate for the class of pilot certificate held (i.e. Private, Commercial, ATP):
- Club By-Laws Part B - Operating Rules.
- Club By-Laws Appendix A.
- Aircraft systems (for each type of aircraft pilot is enabled to fly):
- Engine and propeller.
- Electrical system.
- Vacuum system.
- Pitot-static system.
- Flight controls.
- Emergency procedures.
- Special emphasis areas:
- Positive aircraft control.
- Stall / spin awareness.
- Collision avoidance.
- Wake turbulence avoidance.
- Land and hold short operations.
- Runway incursion avoidance.
- Controlled flight into terrain.
- Aeronautical decision making and risk management
- Checklist usage.
- Radio communication procedures.
- FAR Part 61. Sections applicable to maintaining pilot and medical certificates.
- FAR Part 91. Sections pertaining to operations and flight rules.
Flight Instruction and Evaluation
The Member pilot shall demonstrate sufficient aeronautical skill in the following areas of operation, appropriate for the class of pilot certificate held (i.e. Private, Commercial, ATP):
- Preflight operations. **
- Normal Takeoff and Landing.
- Crosswind takeoff and landing.
- Short field takeoff and landing.
- Soft field takeoff and landing.
- Go-Around / rejected landing.
- Steep turns.
- Maneuvering during slow flight.
- Power Off Stalls
- Flight by Reference to Instruments:
- Straight and level flight.
- Constant airspeed climbs and descents.
- Turns to headings.
- Recovery from unusual attitudes.
- Emergency Operations:
- Emergency approach and landing.
- Emergency descent.
- Equipment malfunctions.
** Preflight operations include initially checking fuel BEFORE EVERY FLIGHT AND AFTER RECEIVING ANY FUEL. Failure to do so may result in grounding Member until receiving a Flight Review by Club CFI.
- Fuel purchased anywhere other than the aircraft home airport and home FBO (Atlantic Aviation, KCRP) will be reimbursed at the rate the Club's fuel agreement per gallon price with Atlantic Aviation, KCRP or actual expense whichever is less. Receipts must be furnished to the Club Vice President / Club Treasurer within 5 business days of scheduled flight in order to receive reimbursement. Reimbursement is issued in the form of a credit to the pilot's account with STFC. No exceptions.
- This policy may be amended at any time by the majority vote of the Board of Officers with the express consent and approval of the President or Vice President or exclusively by the President and / or Vice President for any reason, including limits, to protect the interest of the Club.
- Regular Members: $120.00
- Associate Members: 50% off of Regular Member amount.
- Inactive Members: $50
"Wet" (Including Fuel, Oil and Insurance)
- N80734 aka "Rocky" $100/hour (Hobbs) Cessna 172M
- Coming Soon "Bullwinkle"
- Private, Commercial, or ATP Pilot certificate.
- Current 1st, 2nd, 3rd Class Medical or BasicMed documentation.
- Current Flight Review / BFR.
- Initially upon becoming a STFC Member and before acting as PIC of any Club aircraft; Minimum of One (1) hour ground and One (1) hours flight instruction by a Club approved CFI, including three (3) takeoffs and full stop landings, and three (3) touch-and-goes.
- Logbook endorsement by a STFC approved CFI.
- Henceforth; Minimum of three (3) touch-and-goes AND three (3) full stop landings every 90 days for daytime flight. A flight check by a STFC approved CFI with logbook endorsement is mandated by the Club after this time frame.
- Minimum of three (3) full stop landings every 90 days for nighttime flight. A flight check by a STFC approved CFI with logbook endorsement is mandated by the Club after this time frame.
- Any Member who is not night current per Club mandate above shall have Club aircraft returned and secured on Atlantic Aviation FBO KCRP ramp no later than one (1) hour BEFORE SUNSET and is not allowed to depart same FBO ramp until one (1) hour AFTER SUNRISE.
- Six (6) hours in Club aircraft of type within the preceding 6 calendar months. Flight check in type by a STFC CFI with logbook endorsement is required if above hours within time frame is not met.
- Club CFIs may only provide flight instruction to STFC Regular or Associate Members. No exceptions. Violation may result in immediate termination of STFC Membership by the President and / or Vice President.
- Club Honorary CFIs have no pleasure use privileges, meaning they are only allowed to fly Club aircraft while providing flight instruction / a checkride of a STFC Regular or Associate Member. The only exception to this would be on the approval of the President and / or Vice President for the purpose of benefiting the Club. Otherwise, violation may result in immediate termination of STFC Membership by the President and / or Vice President.
All South Texas Flying Club Aircraft Logbooks and related documentation shall be kept at the Corporate Offices of South Texas Flying Club in the possession of the President and the Vice President at all times. Under no circumstance will an exception be made.